Your 12-month wedding planning timeline
What to book when, from the venue to the thank-you cards.
Full Planning
From the first venue visit to the last dance, we plan every detail with you.
From $9,800 Learn more
Wedding planning · design · venue
Love stories, beautifully told
We plan and design joyful, personal weddings at our Hudson Valley estate and around the world.
Willowmere open day
Walk the estate with us
Meet our planners, tour every venue and taste the menu. Sunday, November 8, 11 am to 4 pm.
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400+weddings planned
Hello, we are Petal & Vow
Planners, designers and hopeless romantics
Since 2012 we have planned more than 400 weddings: in orchards and barns, on mountaintops and in Italian villas. Every one of them was different, because every couple is.
We listen first, then we design a day that feels completely, unmistakably yours.
Charlotte HayesFounder & Lead Planner
Full planning, Design & styling, Destination weddings, Elopements, Willowmere Estate, Day-of coordination
Real weddings
Love stories we have told
Willowmere Estate
Four spaces, one unforgettable estate
How it works
Four steps to “I do”
Say hello
Tell us about your plans and book a free consultation.
Dream together
We build a design concept and budget around you.
Plan it all
We book, manage and confirm every vendor.
Celebrate
You enjoy the day. We make it happen.
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Weddings planned
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Countries
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Trusted vendors
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Five-star reviews
Packages
Transparent pricing
Every wedding is unique, so every quote is tailored. These are our starting points.
Day-of
Coordination for couples who planned it themselves
$2,600/wedding
- Starts 8 weeks before
- Vendor confirmations
- Rehearsal coordination
- 12 hours on the day
Most loved
Full planning
Everything, from the first visit to the last dance
$9,800/wedding
- Venue search and visits
- Budget management
- Full design concept
- Guest and RSVP management
- Two coordinators on the day
- Unlimited meetings
Partial planning
For couples who have made a start
$5,400/wedding
- Plan and budget review
- Remaining vendors
- Design refinement
- Six planning meetings
The team
The people behind your day
Charlotte Hayes
Founder & Lead PlannerOver 400 weddings planned since 2012.
Rosie Bennett
Head of DesignFlorals, tablescapes and a lot of candles.
Marcus Reid
Venue & Operations ManagerKnows every corner of Willowmere.
Elena Park
Destination PlannerHas planned weddings in 14 countries.
Let’s talk
Email
Tell us about your wedding
Share a few details and Charlotte will reply personally within two working days, with our brochure and availability.
Call us
+1 (555) 017-8840
hello@omnira-petalvow.com
Wedding enquiry
Journal
Ideas & inspiration
Planning
Inspiration
Seven wedding trends we love for 2027
Colour-drenched tables, candle walls and the return of the long weekend wedding.
Planning
How to choose the right wedding venue
Ten questions to ask on every venue visit, and the red flags to watch for.